Application forms
Online applications
The following services are available:
- small sewage (septic tank) discharges
- waste carriers and brokers – new registrations and renewals
- register a simple exempt waste activity
- managed and orphan source radioactive substances
- register as a producer for Scotland's Deposit Return Scheme
Applications
Please ensure you use the most up-to-date form from this website. Any incomplete applications, applications made on the incorrect form or submitted with the incorrect fee will be returned to the applicant and not determined. For applications made with insufficient or inadequate information; SEPA will return these to the applicant with an explanation of what additional information is required and retain a portion of the application fee in accordance with our published charging scheme which can be found here. If you cannot send your application via email and are required to post it to SEPA, please post it to our Angus Smith Building (ASB) office using the address listed on our contact us page or from the application itself. If applications are received by post at any other SEPA office there will be a significant delay in your application being processed. Should you wish to contact us prior to submitting your application please use the contact details on the relevant application form.
Forms and guidance
The forms, guidance and charging information for each regulated activity are grouped into the following categories:
- Pollution Prevention and Control (PPC)
- Radioactive substances (RSA)
- Waste management (WM/WCR/WML/WMX)
- Water - Controlled Activities Regulations (CAR)
- Fee waiver
Radioactive Substances (RS) - please contact us before submitting an application form
Following the cyber-attack, SEPA has formalised the advice we provided previously that applications relating to sealed radioactive sources should be submitted to SEPA by secure means. From 26 July 2021 applications for sealed sources must be submitted to SEPA by Egress Switch or other similar secure systems. Failure to submit such emails securely will result in SEPA considering that the application has not been duly made. If you do not have the means to contact SEPA securely please email RSenquiries@sepa.org.uk
| Guidance documentation | Application forms | Fee documentation |
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You may also find it useful to read our Application Information Note which sets out the process of applying for an authorisation under EASR. Standard Conditions for Radioactive Substances Guidance V2.1 Standard conditions revision notice EASR Modular permit application form guidance
Guidance on calculating source category for sealed radioactive sources
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The type of authorisation you will require is set out in the Radioactive Substances Authorisation Guide.
EASR Modular permit application form Section 1 – General information Section 2 – Further information Section 3 – Radioactive material holdings Section 4 – Limits for liquid discharges to environment Section 5 – Limits for gaseous discharges to environment Section 6 – Disposal of radioactive waste on your site Section 7 – Receipt of radioactive waste from another person Section 8 – Radioactive waste disposal to offshore environment EASR Sealed sources permit application form EASR Offshore registration application form EASR Transfer application form EASR Surrender application form EASR Notification form (Online notification form)
Transfrontier Shipments of Radioactive Substances From 1st January 2021 The Shipments of Radioactive Substance (EU Exit) Regulations 2019 will apply and will revoke EC Regulation (EURATOM) No 1493/93. New declarations for import to the UK from EU of sealed sources from 1st January 2021 will need to be made on a new form under these regulations. The new form can be found on the UK Government website and it should be securely emailed to SEPA in Word format. We aim to acknowledge a declaration within 28 days.
Consents issued for imports from the EU into the UK prior to 31st December 2020 will continue to be valid until their specified expiry date. There are no requirements under these regulations to make a prior written declaration when shipping sealed radioactive sources from the UK to the EU. However, UK exporters to the EU should seek guidance from the European Commission and EU countries on any requirements they must comply with before shipping. Transfrontier Shipments of Radioactive Waste and Spent Fuel From 1st January 2021 The Transfrontier Shipment of Radioactive Waste and Spent Fuel (EU Exit) Regulations 2019 will apply and will revoke The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008. Authorisations for shipments with or via the EU will cease to be valid from 1 January 2021. Applications for shipments from 1st January 2021 will need to be made on new forms under these regulations. The new forms can be found on the UK Government website. You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations. |
Third Amendment of the Environmental Regulation (Scotland) Charging Scheme 2018 |
Waste Management (WM/WCR/WML/WMX) - please contact us before submitting an application form
Water - Controlled Activities Regulations (CAR) - please contact us before submitting an application form
Fee wavier - please contact us before submitting an application form
| Guidance document | Application forms | Fee documentation |
| Guidance on waivers for annual charges | Application to waive annual charges | Environmental Regulation (Scotland) Charging Scheme 2018 |