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Data returns

Many environmental licences include a requirement to submit data returns or other reporting requirements on an annual or quarterly basis.

What should you do?

We are now actively reviewing many of the data returns and kindly request you to submit any outstanding returns for the following areas:

Scottish Pollutant Release Inventory (SPRI) - SPRI returns are due by the 28th of February each year.

To streamline the return process, we will be dispatching the SPRI return forms at the beginning of January. Each site will receive an Excel form tailored to its requirements. These forms must be completed and returned via email to SPRI Administration no later than 28th of February.

Please inform us promptly of any changes to your contact information to facilitate smooth communication during the return process. If a return is not received by the due date, we will look for a suitable alternative and may contact you by phone or letter to request more information.

Waste Data Flow (WDF) - The WDF data submissions and SEPA data validation tool are not impacted and operating as usual. Please submit your data as usual. Please send any queries to waste data flow.

Licensed Site Returns (waste) and Material Recovery Facility Code of Practice Returns - Please submit any outstanding returns to waste data as soon as possible. Submitted returns should be representative of the same reporting periods as stated in your licence or permit, data should not be consolidated in one single return. Following this, please revert to the standard reporting schedule. Additional detail, reporting guidance, and current reporting forms are available on our website.

Waste Exemptions (waste) - Please submit any outstanding returns to waste data as soon as possible.

Producer Responsibility (PR) - For businesses who are required to submit Producer Responsibility (PR) data, please continue to use the relevant UK system to submit your data. SEPA is also now able to receive data submissions via the Producer.Responsibility@sepa.org.uk mailbox.

Water resources abstractions - Please submit any outstanding returns to WR Data Returns as soon as possible.

Marine and freshwater pen fish farms - We are now able to accept data returns and notifications. Permit holders will be contacted individually to request submission, SEPA will provide the appropriate templates.

Sea Lice Regulatory Framework CAR Section 36 Information Notice - Please use the Sea lice data return template to submit your data under the Sea Lice Regulatory Framework CAR Section 36 Information notice. Submit the data return to aquaculture regulation.

Other returns not mentioned above

For any other returns required by your SEPA licence and not covered above, in most cases we are able to receive these and are proactively contacting licence holders to request submission. In the interim, if you wish to submit a licence return not covered above, please contact us for advice on the most appropriate means of submission.

For the avoidance of doubt, you should continue to report any environmental incidents as required by your SEPA permit by contacting our 24 Hour Pollution Hotline on 0800 807 060.

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Air

Radioactive substances

EASR sealed source data return (Revised Dec 2022)
EASR radioactive waste data return (Revised Feb 2023)
EASR intention to transfer radioactive waste/contaminated items for the first time (Revised Apr 2022)
Offshore data return (Revised Dec 2022)